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Conditions of entry

Terms and conditions of entering the 2023 New World Wine Awards

 

General 

1. Wine from any supplier, producer or agent may be entered.

2. Wine from any country may be entered. The wine must be compliant for sale in New Zealand supermarkets by meeting the requirements of the Food Act 2014 (MPI Standard for Imported Wine and Beverage), the Wine Act 2003 (WSMP), Sale & Supply of Alcohol Act 2012 and the Australia New Zealand Food Standards Code’s labelling requirements as appropriate. Wine entered by overseas (non New Zealand) wineries must have New Zealand representation and distribution.

3. Wine from overseas must have the minimum volume requirement landed, out of the port and available for dispatch from the distributors DC by Friday 1 September 2023.

4. Wine from overseas must retail for under NZ$25

5. To be eligible for the Top 50, NZ wines must retail under $25. If the wine’s normal retail price is under $25 in either New World North Island or New World South Island the wine is eligible for entry. If the wine isn’t stocked in New World the normal recommended retail price (NOT promotional price) must be under $25.

6. New Zealand wines that retail OVER $25 must be noted as such on the online entry form. They are not eligible for the Top 50.

7. Wines must be available in a commercial quantity and have the minimum volume requirement available, as detailed on the Class Schedule.

8. Any wine may be entered only once under the closure of the entrant’s choice (e.g. screwcap, cork etc.) and in the packaging format of the entrant’s choice (e.g. glass, can, plastic etc.). It cannot be duplicated with another type of closure or packaging format.

9. Any wine can only be entered once. In the situation where the same wine is bottled under 2 different labels, only one label may be entered.

10. Only wines made solely from grapes are eligible for entry. Due to the Sale & Supply of Alcohol Act and the Off Licenses granted to New World stores, grape wine is defined as “the product of the complete or partial fermentation of fresh grapes, or a mixture of that product and products derived solely from grapes.”

11. Entries must be lodged online at https://entries.newworld.co.nz/Home

12. Entry fee per wine is NZ$70.00 plus GST.

13. An invoice with payment instructions will be issued by Foodstuffs North Island on Tuesday 27 June 2023. Payment must be received by Thursday 13 July 2023. If payment for entry fee or subsequent promotional fees is not received by the due date entries may be withdrawn, results may be withheld or entrants may be ineligible for entry the following year at the organisers discretion.

14. The Top 50 wines will feature in an extensive national marketing campaign and in New World stores for the five-week promotional period. The cost of being featured in this advertising material is $750 plus GST for each wine selected. Refer to point 67 for more details.

15. For existing Foodstuffs North Island suppliers, entry fees and marketing fees may be offset against the next payment from Foodstuffs North Island.

16. Withdrawals must be notified to the Competition Director at [email protected]

17. Credits for entry fees for wines already invoiced but withdrawn after the payment date of 13 July are at the organisers’ discretion.

18. By entering the New World Wine Awards entrants agree to receive emails updating them on the competition. Recipients can unsubscribe to these emails at any time.

19. Foodstuffs NZ will hold entrant’s email addresses in a database for future marketing and promotional purposes of the New World Wine Awards entry process. This database may be securely shared with Foodstuffs agencies and third party suppliers for this purpose.

20. By submitting an entry into the New World Wine Awards, you agree to be bound by the terms and conditions of the competition.

Samples and Judging

21. Confirmation of entries and sample bottle instructions will be emailed to entrants on Monday 26 June 2023.

22. The final date for receipt of wine samples is Thursday 13 July 2023.

23. Arrangements can be made with the Competition Director ([email protected]) for receiving late samples of new vintage bottlings until Thursday 27 July 2023.

24. While every effort will be made to ensure wines are judged in the correct class, it is the entrant’s responsibility to ensure that the wine is entered into the correct class and subclass. The competition organisers reserve the right to move a wine to a more suitable class if this is deemed necessary.

25. It is the entrant’s responsibility to ensure the wine and vintage as completed on the entry form is the wine that is entered and labelled for judging.

26. It is the entrant’s responsibility to ensure that wines to be judged are received by the due date.

27. It is the entrant’s responsibility to pay excise duty that is charged on imported samples.

28. Four samples of each wine packaged in 750ml or 375ml bottles are required for judging.
Twelve samples of each wine packaged in cans or bottles less than 375ml are required for judging.

29. All sample bottles submitted for the competition become the property of Foodstuffs NZ. Despite requesting the least number possible, there are always a number of bottles of wine that are excess to requirement. These excess bottles will be auctioned with the proceeds donated to a charity chosen by New World.

30. Each entry must be presented for judging in its retail packaging. No tank or barrel samples are permitted.

31. The wine supplied for judging must be the same varietal, vintage, packaging and closure as the product made available for sale in New Zealand.

32. Each wine entered for judging must be fully consistent with all wine produced under the same label in that vintage. All entry sample bottles must be taken from, and therefore representative of, a homogeneous quantity of wine. Such wine may be produced in multiple lots or bottlings provided that:

a. Every lot and/or bottling is composed of identical source materials blended in identical proportions and subjected to identical winemaking practices and processes as far as practically achievable in terms of good winemaking practice.

b. Every lot and/or bottling is consistent in terms of sensory characteristics and chemical profile, allowing for analytical tolerances and the effects of maturation.

c. It is fully consistent with all wine produced under that same label in that vintage and with that available in the market.

33. For non-vintage wines, any medal awarded to these wines is only applicable to the lot or batch number submitted for judging and medal stickers can only be applied to wines of this lot or batch number.

34. In some cases, such as with imported wines, multiple lot numbers may be in the marketplace. In this instance, if such a wine is selected for the Top 50, one Co-Chair of Judges will taste the wine submitted with the wine available for supply and if they are the same Foodstuffs will proceed with the lot numbers of the supplied wine.

35. If a second bottling is required for a Top 50 wine to fulfil the volume requirement:

a. Where this is the same lot number that comes from the same vintage and tank, no additional sampling is required.

b. Where this is a new batch or blend, one Co-Chair of Judges will taste the two sample bottles to ascertain whether the new batch or blend is the same quality as was judged.

36. The New World Wine Awards accepts as standard the wine packaging system of 750ml and 375ml glass bottles with a screw cap or cork closure. Suppliers of wine in other packaging systems must provide reasonable evidence to enable the Co-Chairs of Judges, Chief Steward and Competition Director to comfortably assure consumers that the wine will undergo the same level of evolution over 12 months as in a 750ml or 375ml glass bottle, which are held as standard.

37. The top scoring entries in each class will be photographed after the judging for marketing purposes.

38. In accordance with New Zealand Winegrowers combination claims, the combination referred to must be at least 85% of that wine. For example, if a label states that the wine is a ‘2021 Marlborough Pinot Noir’, then 85% of the wine must be from Pinot Noir grapes grown in Marlborough in the 2021 vintage. 

39. All wine entered for judging must be of merchantable quality and comply with all relevant Food Safety legislation and standards for retail sale, including full compliance with the labelling regulations as specified in the Australia New Zealand Food Standards Code.

40. Wines must be bottled and labelled as for retail sale. New vintages may be entered for judging with a temporary label. If the wine is selected for the Top 50 it must be fully labelled and available for photography by Thursday 17 August 2023.

41. Cleanskin samples will not be accepted.

42. New bottlings without a final label must have a temporary label applied. Temporary labels for new vintages must include the wine name, region, variety, vintage, name and address of the producer, any additives, package size, alcohol % and standard drinks. For example:

The Dogs B Central Otago Pinot Noir 2021

Produced by The Dogs B Vineyard, 100 Kennel Road, Houndsville, Alexandra

Contains Sulphites

750ml. 13.5% alc. 8.0 standard drinks


Alternatively a copy of the proposed label may be attached to the bottle.

43. Entries will be judged on the 100-point system.

44. Medals will be awarded on the following basis: Gold 95 points and over (95+), Silver 90 to 94 points, Bronze 85 to 89 points.

45. Wines will be judged in vintage order, younger before older.

46. Over $25 wines will be judged in their varietal class with the under $25 wines.

47. Emerging varietals will be ordered by vintage and judges advised of the country of origin.

48. In the event of any dispute, the decision of the Co-Chairs of Judges and Foodstuffs NZ shall be final.

49. All results will be confirmed by email on Monday 7 August 2023.

50. All results are confidential and embargoed until the public embargo is lifted. The dates of lifting the public embargo for the medal results will be confirmed by email from the Competition Director.

Supply and Distribution

51. Top scoring under $25 entries from each class are re-tasted and ranked by the Co-Chair of Judges and panel Chairs. The top ranked wine in each varietal is awarded Champion and the top ranked wines across all varietals form the Top 50 selection. The Senior Judges then select the Champion Sparkling, White and Red wines.

52. The winery, producer or distributor (“supplier”) of the Top 50 selected wines will be emailed on Monday 7 August 2023 by the Competition Director to confirm the supplier holds the minimum volume requirement detailed in the Class Schedule; the wine retails under $25 (refer to points 5 and 6); if the wine is from overseas it has New Zealand representation and distribution and has the minimum volume requirement landed, out of the port and available for dispatch by Friday 1 September; the wine can be supplied to Foodstuffs DC in outers of 6 bottles; the wine be made solely from grapes.

53. The suppliers of the Top 50 selection must confirm their wine meets the entry criteria by midday Wednesday 9 August 2023.

54. The Top 50 wines that meet the entry criteria will be included in the five-week NWWA promotion. They will be warehoused in Foodstuffs Distribution Centres (DC), stocked in New World liquor selling stores nationwide and promoted as part of the NWWA during the five-week promotional period.

55. For any wines selected for the Top 50 that do not meet the entry criteria, the medal awarded will still stand but the wine will be excluded from the five-week NWWA promotion. The wine will be replaced by the next highest ranked wine in that varietal.

56. Suppliers of Top 50 wines being featured in the five-week NWWA promotion will be sent a confirmation email by Thursday 10 August 2023.

57. New suppliers to Foodstuffs must complete the required Foodstuffs Compliance Pack and provide with this a copy of their current food certification and their GS1 ProductRecallnz registration certificate. Failure by new suppliers to provide the completed Foodstuffs Compliance documentation by 5pm on Thursday 17 August 2023 may lead to that wine being withdrawn from the five-week NWWA promotion.

58. New suppliers who do not currently hold their own food certification acceptable to Foodstuffs must be willing to meet the requirements of Interim Approval and obtain the necessary certification over a specified time period; this may include being audited against Foodstuffs Importer/Broker Standard.

59. Each Top 50 wine must be set up either via GS1 ProductFlow or Data eXpress (DEX). The required information must be submitted by 5pm on Thursday 17 August 2023. Failure to submit ProductFlow or Data eXpress (DEX) information by 5pm on Thursday 17 August 2023 may lead to that wine being withdrawn from the five-week NWWA promotion.

60. Actual order, delivery date and delivery details will be confirmed by the relevant Replenishment Buyer during week commencing 18 September 2023

61. All Top 50 wines being warehoused in Foodstuffs DCs that are produced in 750ml bottles must be supplied in outer cartons of 6 bottles. All cartons must have an outer shipper barcode.

62. Failure to supply stock in required quantities by the Wednesday before the promotion starts may result in withdrawal from the Top 50 promotion and possible exclusion from entering the competition in the future.

63. For Top 50 wines that are already stocked in any Foodstuffs DC, the supplier is responsible for clearing incorrect vintage stock as notified by the relevant Replenishment Buyer. Two weeks’ notice will be given to clear this incorrect vintage stock.

64. For Top 50 wines that are already stocked in any New World store, suppliers are asked to assist stores to clear incorrect vintage stock, ready for stocking the correct vintage awarded a medal in the 2023 judging, for example through additional promotional activity. This is to be done as soon as email confirmation is received of the wine’s selection for NWWA 5-week promotion.

65. The Top 50 wines featured in the NWWA five-week promotion will be core ranged in New World stores for the five-week promotional period and promoted during the Christmas trading period. Suppliers will need to present their Top 50 wine(s) through the usual ranging process cycle if they wish to be evaluated for ongoing ranging. If the wine has not sold through and needs to be removed from the DC the category / promotion teams and supplier will work together on additional promotional activity within New World

  • if this isn’t successful the wine will be offered to other retail banners within Foodstuffs
  • if this isn’t successful the stock will need to be returned to the supplier within a reasonable timeframe. Foodstuffs guarantees it will not return stock that has been held in the DC for more than 12 months.
Price Promotion, Medal Stickers & Marketing Promotion

66. The Top 50 wines being featured in the NWWA five-week promotion are expected to be supported by the supplier with price promotions to enable the wines to be featured in the weekly New World mailer and in national advertising. This price promotion activity will be negotiated with FSNI Liquor Category Manager and FSSI Liquor Category Manager.

67. The Top 50 wines will feature in an extensive national marketing campaign and in New World stores for the five-week promotional period. The cost of being featured in this advertising material is $750 plus GST for each wine selected. Acceptance of these Conditions of Entry indicates acceptance of this marketing contribution. This marketing contribution will be invoiced to the supplier. The marketing contribution includes the wine’s inclusion in all national marketing material including the NWWA catalogues, in NWWA themed pages in the New World weekly mailers, national advertising material such as digi ads, social posts and billboards and in NWWA themed displays in each liquor-selling New World during the five-week promotional period.

68. Suppliers of Top 50 wines are expected to make available up to 24 bottles, free of charge, for samples to promote the New World Wine Awards with influential media through targeted PR activity.

69. New World Wine Awards Gold, Silver & Bronze medal stickers can only be applied to the brand, wine, varietal, vintage, packaging and closure submitted and judged in the New World Wine Awards and cannot be transferred to any other brand, wine, variety or vintage.

70. New World Wine Awards Gold, Silver and Bronze medal stickers can only be applied to wines as per the confirmation of results emailed on 7 August 2023.

71. For non-vintage wines, medal stickers can only be applied to wines of the same lot or batch number as those submitted for judging.

72. New World Wine Awards Gold, Silver and Bronze medal stickers can only be applied after the lifting of the public embargo (date to be confirmed by email by the Competition Director).

73. Suppliers are expected to sticker medal winning wines until the vintage or lot runs out.

74. Any advertising, promotion or publicity relating to or referring to medals, awards or accolades won in this competition must not be false, misleading or deceptive.

75. New World Wine Awards Gold, Silver and Bronze medal stickers will be available to purchase from 7 August 2023. Order form details will be emailed by the Competition Director with the judging results.

76. A roll of 1,000 stickers will be sent to the supplier of each Gold and Silver medal winning wine with their medal certificate. The cost of these stickers is included in the entry fee. The stickers and certificates will be sent by post and will be dispatched week commencing 4 September 2023.

77. The New World Wine Awards Gold, Silver and Bronze medal designs are owned by Foodstuffs NZ. Medal stickers can only be purchased from the authorised supplier whose details will be advised by email on 7 August 2023.

78. Medal sticker images for social, digital and print use are available on request from [email protected]

79. New World Wine Awards, New World Wine Awards 2023 and New World are brands owned by Foodstuffs NZ. The use of these brands in any form must be authorised in writing by Foodstuffs NZ. Requests can be emailed to [email protected]

80. Any producer or supplier that breaches the rules of the New World Wine Awards will be disqualified, have medals withdrawn and may be prevented from entering the competition in future.

Audit 

81. All wines entered into the New World Wine Awards competition may be subject to verification of compliance with the regulations of the competition by auditors appointed by the organisers of the competition.

82. The entrant agrees that organisers of the New World Wine Awards and/or their auditors may inspect stocks and uplift samples of wines bearing the same name details as the entry held at the premises of the entrant and inspect records of wines bearing the same name details as the entry. They agree to facilitate such an inspection at a mutually convenient time within five days of the date of such request.

83. Wines available for retail sale may be purchased in the course of the audit.

84. In the event of a judged wine being found to be inconsistent with wine produced under the same label in that vintage, that wine will be disqualified, have medals withdrawn and may be prevented from entering the competition in future. Only in the instance that the entrant supplier, producer or agent can prove to the Co-Chair of Judges’ satisfaction in every respect that the wine came from the same source and is made, blended and bottled consistently will the wine not be disqualified. Any costs incurred in this process will be paid by the entrant.

Think you’ve got a winner? Enter now and compete with the best!

Entries close at 5pm on Friday 23 June 2023.

All enquiries are welcome and can be directed to the Competition Director:
Nadia Narot, Foodstuffs NZ
[email protected]

More information:

Competition overview
Dates and deadlines
Frequently asked questions
Classes